---

Records Management and Archives Handbook

Role of the Director of Records Management and Archives

Marywood University’s Director of Records Management and Archives reviews and develops the existing and potential Records Management and Archives Program of the University. With regard to records management, this person provides and manages a system for achieving economy and efficiency in the creation, maintenance, temporary retention, and final disposition of all University records. With regard to archives, this person provides and manages a system for the acquisition, preservation, arrangement, and accessibility of University records of historical and enduring value.

The Director of Records Management and Archives . . .

• provides advice on records management and archives;

• conducts records management training workshops;

• works with University department heads and department records coordinators to create inventories of departmental records;

• conducts legal research to determine federal and state records retention requirements;

• analyzes records retention and disposition recommendations from various legal and professional sources;

• writes records retention schedules and obtains signatures of approval and authorization for them;

• works with University administrators and department records coordinators to assure adherence to authorized schedules;

• creates and maintains forms for managing the Records Management and Archives Program;

• writes and maintains policies for the creation, maintenance, temporary retention, and final disposition of all University records, including the preservation and protection of vital records;

• creates and maintains records appropriate to the administration of the Records Management and Archives Program;

• provides for archival preservation and arrangement of documents and artifacts of enduring value;

• reviews and develops existing and potential finding aids for the University archives;

• writes and maintains policies to control accessions to the archives;

• writes and maintains policies to control access to archival materials;

• advances the public relations of the University with displays of archival materials;

• develops and maintains the Records Management and Archives Website;

• coordinates transfers of University records to the Archives;

• coordinates access to the Archives;

• conducts research as needed to fulfill the archival requests and inquiries of University faculty, staff, administrators, students, and alumni, and the public;

• coordinates archival loans.

|| Previous Page || Next Page ||

Updated July 16, 2008 Created and maintained by the Director of Records Management and Archives © 2008 by Marywood University